Snap the invoice. Skip the typing.

Photos or PDFs of shop receipts and supplier invoices: JPG, PNG, WEBP, HEIC or PDF, up to 25 MB. Take a photo with your phone camera, pick one from your gallery, or upload a PDF from email.

A receipt scan creates an expense for fuel, materials from the shop, or anything you've paid for that needs logging against a job or reimbursing to a team member. A bill scan creates a draft supplier bill with line items, ready for you to review, approve and sync to your accounts.

Yes. ServiceYak reads the document and shows you what it found, but nothing becomes an expense or bill until you confirm. If a total, date or line looks wrong, fix it before you save. The AI reads what's printed, it doesn't guess.

Yes. That's what it's built for. Tap scan on the Expenses or Bills screen, take a photo at the merchant counter, and ServiceYak reads it while you get back to the job.

Yes. Bill scans capture individual lines, description, quantity, unit price and GST, and pre-fill a draft bill. You review the lines on the bill screen before approving.

For bills, ServiceYak matches the supplier by ABN or name against your existing contacts, or creates a new supplier from what's on the invoice. You can change it on the bill before approving.

Yes. When you review a receipt scan, pick the job it belongs to so the cost lands on the right work and your job costing stays accurate when you go to invoice.

Approved bills sync through to Xero or QuickBooks like any other ServiceYak bill, so you're not entering the same invoice twice. Expenses stay in ServiceYak for job costing and payroll reimbursement.

You can retry a failed scan without using up another scan from your monthly allowance. If the read is mostly right but a field is off, just edit it during review. You stay in control.

Included on every ServiceYak plan. Standard includes 20 document scans per person per month; the AI add-on lifts that to 200. A retry of a failed scan doesn't count twice.